This is the privacy statement of the Equal Justice Equal Pay Foundation (hereafter: “Foundation” or “we”), established at Pigmentstraat 5, 1019 AN, Amsterdam, in the Netherlands. The Foundation values privacy and is committed to the protection of personal data.
The Foundation is a non-profit organization that was established to represent the economic, financial, and legal interests of seafarers and former seafarers from low-wage countries (the “Support Group”). It strives to protect seafarers against exploitation and discriminatory treatment by ship owners or their related entities, including manning agencies (collectively, “Ship Owners”), and to raise awareness on the difficult conditions under which seafarers often operate.
The Foundation may initiate legal proceedings and/or settlement negotiations on behalf of the Support Group against Ship Owners and/or will try to conclude settlements with Ship Owners. For this reason, the Foundation is asking the Support Group to provide certain information, mostly personal data.
This privacy statement describes how the Foundation processes your personal data and which rights you have. The Foundation is the controller with regard to the processing of your personal data described in this privacy statement. All personal data is collected, processed, and secured in accordance with the General Data Protection Regulation (“GDPR”).
Questions or remarks concerning the processing of personal data by the Foundation can be directed to the board of the Foundation, at privacy@seafarersclaim.com.
A pdf version of this privacy statement, to save or print, can be downloaded here.
The Foundation processes the personal data from:
The Foundation may process the following categories of personal data (examples included):
Categories of personal data | Examples |
Contact information |
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Information verifying your identity |
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Information about your work experience |
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Payment details |
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Correspondence and events |
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Technical information: data that says something about the use of our website and registration portal |
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Advertising data |
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The Foundation processes your personal data for the following purposes:
Purpose and legal basis | Examples | Categories of personal data |
Participation – To process your participation in the claim (if you enter into an agreement and deed of assignment, exclusive mandate and power of attorney with the Foundation, or if you have register your claim on our website) Legal basis: performance of the contract with you (including implementation of pre-contractual measures) and compliance with legal obligations |
| Contact information |
Claim handling – Representation of the interest of the Members of the Support Group against the Ship Owners in and out of court. Legal basis: the performance of the contract with you and the compliance with legal obligations |
| Contact information |
Identification Legal basis: the compliance with (legal) obligations and the performance of the contract with you |
| Contact information |
Communication – Corresponding with you regarding our activities Legal basis: the performance of the contract with you, the compliance with legal obligations, and consent for sending the newsletter |
| Contact information |
Events – Organizing events Legal basis: the performance of the contract with you and our legitimate interest |
| Contact information |
Fraud prevention Legal basis: our legitimate interest in preventing fraud |
| Contact information |
To protect the Foundation’s interests Legal basis: our legitimate interest to protect our legal position and compliance with legal obligations |
| Contact information |
Website functioning and analytics Legal basis: the performance of the contract with you and our legitimate interest to improve our website |
| Technical information |
To target potential Support Group members Legal basis: consent for advertising cookies on third party websites and our legitimate interest to analyze our advertising campaigns |
| Technical information |
To verify your identity, we make use of facial recognition. When you provide us with a scan or photograph of your valid ID, we request that you take a picture of your face to compare this with the picture on your valid ID. We use a digital code, calculated using characteristics of your face. It is not possible to recreate the image of your face using this code. When the verification is complete, we remove all information except for a confirmation that the verification has taken place.
The Foundation does not retain personal data for longer than necessary for the purposes for which your data is collected. Where possible, personal data is pseudonymized.
The following retention terms apply:
Personal data in active files | Until the legal procedure and the archiving period (please see below) have ended |
Personal data in archived files | 20 years from the date the file has been archived. If a procedure becomes active again, the retention term restarts. |
Personal data in the financial administration | 7 years from the relevant fiscal year |
Newsletters | If you have signed up to receive newsletters from the Foundation, we save your email address until you opt-out from receiving them |
Correspondence, complaints and contact forms | If you contact us for service-related questions or complaints, or if you submit information in a contact form, and this falls outside of the categories listed above, we store your contact information and the content of your message or input for 2 years. |
Cookie information | A maximum of 6 months (please see our Cookie policy for the expiration time) |
The Foundation uses third party services to process your personal data in line with this privacy policy. We have entered into a data processing agreement or joint controller agreement with processors and joint controllers, which outline the respective responsibilities and safeguard your data protection rights. These third parties are:
In addition to the above, the Foundation will only share your personal data with third parties to the extent necessary for the purposes mentioned in this privacy statement. For example, the Foundation may share personal data with its lawyers (Rubicon Impact & Litigation B.V., based in the Netherlands) and co-counsels (Leflegis Legal Services, based in the Philippines, and Gede Aditya & Partners, based in Indonesia), (representatives of) counterparties, funders, experts, courts, bailiffs, and similar parties, if this is necessary to establish, exercise, and defend the legal claim.
In cases other than those referred to above, the Foundation will only share your personal data with third parties if you have given your consent to do so, in order to comply with (legal) obligations, or if this is necessary for the legitimate interests pursued by the Foundation or third parties. If possible, personal data will be pseudonymized.
We will only transfer your personal data to parties outside the EU/EEA if this is in accordance with the applicable regulations for the transfer of personal data to countries outside the EU/EEA. This means that we will only transfer your personal data to countries outside the EU/EEA if the European Commission has decided that the third country in question guarantees an adequate level of protection, or if other appropriate safeguards are provided, such as an adequacy decision or the use of unmodified standard contractual clauses that have been approved by the European Commission. These can be found at https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en.
We transfer personal data to third parties based in Indonesia and the Philippines, as stated in chapter 6. With these parties, we have concluded unmodified standard contractual clauses.
The GDPR provides you with the right of access, rectification, and erasure of your personal data. In addition, you can ask us for restriction of processing, to transfer the personal data (data portability) and you have the right to object to the processing. You can exercise these rights by contacting us via privacy@seafarersclaim.com. You also have the right to lodge a complaint with the Dutch supervisory authority, the Autoriteit Persoonsgegevens: https://autoriteitpersoonsgegevens.nl/en/submitting-a-tip-off-or-a-complaint-to-the-ap.
The Foundation takes appropriate technical and organizational measures to protect your personal data against loss or unlawful processing.
This privacy statement was last updated on 18 December 2025. We may amend this privacy statement from time to time. We therefore advise you to view the privacy statement regularly. We will inform you if there are substantial changes to this privacy statement.
